Proper Format for a Letter of Signature
Dear Mr./Mrs./Ms. [Last Name],
Introduction
I hope this letter finds you well. I am writing to follow up on [briefly explain the purpose of the letter]. It was really great speaking with you [if applicable: \"over the phone\" or \"at our recent meeting\"] and I truly appreciate the time that you took to [list any actions taken by the recipient in relation to the letter's purpose]. I just wanted to take a moment to formally thank you for your time and for considering my request.
Main Body
Paragraph 1 - The Purpose of the Letter
As I briefly mentioned earlier, the purpose of this letter is [insert purpose]. It is my sincere hope that you will [list the desired outcome/recommendation]. I truly believe that [briefly list reasons why the desired outcome is important]. Thank you for taking the time to [read my letter/consider my request/etc.].
Paragraph 2 - Additional Background Information (if necessary)
If there are any additional details that you need to know or any background information I can provide to assist you in making your decision, please do not hesitate to reach out. As you know, [insert important information regarding the topic at hand]. If there is anything else I can do to assist you in your decision-making process, please do let me know.
Closing
Paragraph 3 - Sincere Thanks and Next Steps
I once again want to extend my most sincere thanks for your time and your consideration. I understand how busy you are and I do not take for granted the time you spent on this matter. I will follow up with you [mention any follow-up dates that have already been discussed, or if there are none, mention that you will touch base again in the near future].
Final Pleasantry and Closing Word
Wishing you all the very best, and I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Signature
Attach a digital or scanned copy of your signature, if possible or necessary
